How to Write a Resume

how to write your resume

“How to Write a Resume” A resume is a key component to showcase your skills, experience and education.

 

It is a daunting task to write your own resume.

 

So, we are here to help you and guide you step by step in this endeavor –

 

  • You will need to resume  to apply for jobs.
  • Resume is the “first impression” of you on the hiring manager.
  • A resume lists your talents and skills to an employer—clearly, convincingly and quickly.

 

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How to Write a Resume – Basic Steps 

 

Step 1: Select your resume type chronological, functional and combination

 

1. Chronological

 

Chronological resumes highlight consistency.

 

This format stresses what you accomplished in each of the positions you held.

 

So a chronological resume focuses primarily on the history of your work experience and education.

 

Then it also shows your progress and advancements in your career. This resume format is popular among businesses.

 

 

How to write a Resume – Chronological

 

  • List your most recent jobs first. So, it in the chronological order from current to the first job.
  • Give dates for each job but no need to add the day.( Example : Jul 2010 – Aug 2012). So that it reflects your dates clearly.
  • Briefly describe the main duties and accomplishments in each job. So, the hiring managers will get to know your role and responsibilities.
  • Emphasize duties and accomplishments that relate to the job you seek. Because, this will make your resume more relevant.

 

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2. Functional

 

A functional resume focuses on your skills and experience, without including chronological time and job titles.

 

Then it presents a profile of your experience based on professional strengths or groups of skills.

 

So your employment history usually follows, but in less detail than in a chronological resume.

 

It is used most often by people with gaps in their work history, those who are changing careers and individuals with limited work experience.

 

Also employers generally do not prefer to receive functional resumes as they do not show your work history or career progress.

 

How to write a Resume – Functional

 

  • Use if you; have gaps in your employment, have changed jobs frequently, or are changing careers
  • Highlight your professional strengths
  • Highlight your transferable skills
  • Do not include dates of employment

 

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3. Combination

 

A combination (or combined) resume combines the best features of the traditional chronological (where the dates are in reverse order) and functional (where skills are listed in the beginning) resumes.

 

Then a resume can also be referred to as a skills based resume. So a resume works for entry level candidates as well as for those who have many years experience and need a better resume.

 

When to write a Resume – Combination

 

  • Use when changing careers
  • Highlight your skills and education over experience

 

Step 2: Choose a resume template

 

Resume templates –

 

A resume template is the format in which you will create your resume.

 

So this is important for you to select a format which is clean in design.

 

But don’t go for icons or fancy fonts or characters in your resume.

 

Fonts such as Times New Roman, Georgia, Century Gothic, Bookman Old Style, Helvetica etc. are not recommended.

 

You need to adjust the margins so that it is printer friendly. So, that your resume looks clean and tidy.

 

Though, these templates will look good to you but they are rejected by the Application Tracking System Software (ATS) because it is used by organization to filter and scan resumes.

 

Don’t fall for these resume templates.

 

how to write your resume - example template

 

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Step 3: How to write  a resume – Contact Information

 

Your recruiter needs to way to contact you and you need to provide a contact information.

 

This helps the recruiter to reach you. So, you will no share this information.

 

Keep few things in mind –

a) Keep your email professional. “[email protected]” or “[email protected]”.

Use an email domain like Yahoo, Gmail, Outlook etc. instead of temporary emails.

b) Your voice mailbox should be professional.

c) It is good to add your phone number and keep it available.

 

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Step 4: How to write a resume – “Professional Summary”!

 

Yes, you shouldn’t write your “Professional Summary” and “Title” at this point of time.

 

This is should be your last step when you create your resume.

 

So, that you are fully prepared to give your best.

 

Your Professional Summary is the first impression of you and you need to impress the hiring manager.

 

You need to concentrate and keep your focus.

 

All you need is to write all your achievements in a piece of paper and rephrase it.

 

Then it will be more than couple of iterations to achive the right content.

 

So, don’t lose hope and keep on working on it. But, it shouldn’t take more tha 3 to 5 days to complete this section.

 

Also we will need this many times over and over if you are applying for varied jobs. So, don’t over do it.

 

But, it is advised to go for similar jobs and then moving to others if you don’t succeed.

 

So, let’s move to the next step.

 

Step 5: How to write a resume – Work Experience And Education

 

Now, it is the time to add your work experience. Briefly describe the projects, role and team size if applicable.

 

experience

 

You then add your education – “College Name -City – Degree – Year”, you could also add your brief details about honors etc.

education

 

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Step 6: How to write a resume – Add Skills

 

You need to do some research of the jobs you are looking to apply. You need to take these steps –

 

a) Create a group of similar jobs. Then there many be many groups but keep similar jobs in a group.

b) Compare your skills with the skills required. So, that you match one to one.

c) Then choose the jobs that you are eligible.

d) Now, add your skills to match the job which you are looking to apply for.

 

The above steps need to be applied before each group of job application.

 

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Step 7: Additonal Sections (Optional)

 

There may be a need to add few more sections to your resume. So can write  a resume to impress the hiring manger.

 

Example :-

Awards/Honors/Activities/Publications/Certifications

 

The above is an example of additional sections. So, this is a good way to draw attention of the recruiter and add more relevance to the job applied.

 

And now you know “How to Write a Resume” and So, we have some more tips for you.

 

Bonus Tips

 

  1. Talk about your achievements in bulleted points in the Professional Summary section.
  2. Use of action verbs and power words is important.
  3. Space is Gold, use less words to impress your recruiter.
  4. Your resume should be relevant to the applied job. So, you need to check skills and professional summary to match.
  5. Don’t use fancy fonts, icons or underline every word. So that your resume application is not rejected by ATS.
  6. Font size is important for you too.
  7. Check the printer margins.
  8. Be yourself.

 

Conclusion

 

The best way is to take time to write your resume.

 

  1. Professional summary is your first impression and then you need to link your experience and education to match the organisation and the requirements of the job.
  2. Put your most relevant key skills first and keep it simple.
  3. Show your achievements to match the job description.

 

All the best!

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