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Best Resume Writing Tips From the Experts

Our motto is to help you build resumes for free and provide you guidance on each step to write the best resume. Over the years we have worked with a team of resume experts, recruiters, data scientist, engineers and designers to come with a resume builder which any person can use with zero or no technical knowledge. We'll know share the best tips which our resume builder team has come up and this will help you land more interviews!

1. Avoid referring "You" directly in your resume

Simply put Avoid I and My. Because your resume is about your professional life, you don’t need to write the words I and my. But if you're doing so then for every statement is repetitious and clutters your resume with unnecessary words.

2. Profile Statement or Professional summary

You introduce yourself in the profile statement or professional summary to your future employer. It describes the core values you can offer to the organization and your key achievements. The primary purpose here is to give prospective hiring managers a quick, high-level, idea of who you are (professionally!) and what you can do for them.

Highly experienced professional with key strengths in management and team leadership. Motivated, fast learner with effective communication skills. Excellent interpersonal skills in a variety of working environments, including human resource and research organizations.

3. You can use incomplete sentences

Most recruiters can manually scan resumes in less than 20 seconds and then reading them. One of the tricks is not really a trick at all, but a simple use of words and not to complicate things. Some people might have a problem with this, because from grade school through college, we are taught to write complete sentences. But it is perfectly acceptable to construct your resume with incomplete sentences. In fact, it' is the preferred method, which makes it relatively easy to avoid words I and my.

4. Keep it Concise

Concise writing means saying everything you need to in as few words as possible. Resume should be short but should reflect your profile. Employers have lots to do, so don't make the mistake of asking them to read through an unnecessarily long resume. A long, wordy resume will put off someone who is already short on time. Resumes should be one page if possible, and two if absolutely necessary to describe relevant work experience. A two-page resume is no advantage if it's full of information that isn’t reasonably applicable to the position you’re applying for.

5. Choose words wisely

You are going to disclose your professional profile to your future employer and you should be responsible for your words. Keep your writing simple and your words precise. It’s more direct, easier to read and you can’t always count on your audience knowing technical terms. But you should make your resume simple that everyone could understand the work you have accomplished and without any uphill climb to understand it.

6. Use Fewer Words

Your use of language is extremely important; you need to sell yourself to an employer quickly and efficiently. Weak verbs add clutter to writing. Often, one strong word can replace two weak ones. Address your potential employer’s needs with clearly written, powerful phrases.

• You should write smaller paragraphs maximum 6 to 7 lines.

7. Use "action verbs" like

• Achieved · Acquired · Adapted · Addressed · Administered · Analyzed · Anticipated · Assembled · Assisted · Audited · Budgeted · Calculated · Centralized · Changed · Collaborated · Composed · Condensed · Conducted · Drafted · Edited · Eliminated · Enforced · Established · Evaluated · Expanded · Explained · Forecasted · Formed · Founded · Generated · Guided · Hired · Implemented · Improved · Informed · Insured · Originated · Oversaw · Performed · Planned · Prevented · Produced · Programmed · Promoted · Provided · Publicized · Recruited · Reorganized · Reported · Researched · Resolved · Reviewed etc.

8. Avoid passive constructions

You should use active voice which is stronger and more active. You shouldn't fall trap to use the passive constructions, such as “was responsible for leading teams.” It is not only more efficient to say “Led team,” but it is also more powerful and stronger way to mention your work accomplishments.

9. You should avoid qualifiers

A qualifier is a word or phrase that changed how absolute, certain or generalized a statement is. Qualifiers like some, most, all, none, occasionally, sometimes, now and again, usually, always, never, etc.. They often fail to add meaning, so avoid them. Using fewer words is more emphatic.

10. Don’t be vague

You should always describe things that can be measured objectively. This is important for you not to miss any accomplishments and not to add any vague statements. Employers will feel more comfortable hiring you if they can verify your accomplishments.

11. Be positive

You should show positives in your resume and if there is any negative words then removing negatives will also help to reduce wordiness.

12. You should be honest

You should be honest in your resume and never lie about anything. There is a difference between making the most of your experience and exaggerating or falsifying it.

13. Don't neglect your resume design

Yes, it is important to choose your resume design wisely. You need to select your resume template which will reflect your profession and doesn't overdo. The resume should reflect your professional character and it should sell your skills, experience and qualification. Your resume is the first impression you will make on your potential employer, and a successful resume depends on more than what you say. So, always be ready with a proper copy of your resume.

14. Check your words

You should check your words carefully and should always read it multiple times for any grammatical mistakes. It is important that you check your resume for proper grammar and correct spelling- evidence of good communication skills and attention to detail. This will help your future employer to take a decision in selection your resume for an interview.

15. Resume margins

You shouldn't neglect the margins of your resume. The resume should fit the printable area whether the paper size is "Letter or A4". The most well spaced resume margins are 1” on the top and bottom 1.25” on the sides. You shouldn’t cram your text onto the page and always leave the recommended spaces. Allow for some breathing room between the different sections.

16. No fancy fonts

Yes, you should be careful about using the fonts on your resume. Your resume is a document which is a representation of your professional achievements and you need to keep this document professional. Avoid unusual or exotic font styles; use simple fonts with a professional look.

17. Define your resume sections

You should always label the various sections of your resume. Labelling your resume sections clearly will help the recruiter or the hiring manager to read thoroughly and collect the required information.

18. Clearly mention your experience

You need to clearly mention your work history and if possible write few lines about the role & the responsibility. It is good if you can mention the start date and end date with month & year with the location of the organization. This gives the employer more confidence about your work history. Also, keep the same format of the month - year in all your experiences. e.g. 04/2012 - 05/2018 or April 2012 to May 2018 etc.

19. Clearly mention your skills

You need to highlight your skills which will help the hiring managers to match to their requirements. If the organization is looking for professional with good computer skills or good writing skills or patient care etc. it should be mentioned in the skills section. You can also omit the the skills section if you can design the professional summary or profile statement or experience summary to cover it.

20. Educational qualifications

Your educational qualification is one of the primary reasons for your resume selection. This section is used to profile and highlight your education in terms of completed degrees, diplomas, certificates, or any of the above that are still in progress. You should also include any evening programs that you are enrolled in.

21. Contact information

You should clearly mention the contact information that you wish to share with your employer. A cell phone or home phone or your email id is required in your resume so that the hiring manager could reach you. Be careful about sharing your email or phone i.e. the email should be professional and phone should sound decent.

22. Be Clear. Specific. Straight forward.

Always be claer and emphasize what you can do for an employer. You should be specific. When you are going after more than one job opening, customize your resume accordingly to match the job description. It helps to tailor your resume for a specific position. Do remember to only include the experience that is relevant to the job.

23. Exclude unnecessary things

You shouldn't share your passport details, family details, siblings information, date of birth and other information in your resume. Space is precious in your resume and you should avoid any Superfluous details. Adding the unnecessary details can take up a lot of valuable space on your resume.

24. Email your resume

When you are ready with your electronic resume then you can use a professional mailbox like gmail, yahoo, live etc. to compose your email where you can attach the pdf version (recommend format) of your resume or share the link of the html resume hosted on a website. Your email subject should be clear with your job title, experience etc. e.g. "Salesman With 12 years experience". Also, you can rename your resume - e.g. "John_Salesman_12_years_experience.pdf" which is an instant attention to your hiring manager.

Resume Template Styles

Your resume is a self-introduction that, when created properly, shows how your skills, experience, and education match the requirements of the job you want. The next big thing is to select the template style for your resume. This template directly emphasizes specific professional capabilities and utilizes experience summaries as its primary means of communicating professional competency. Our software engine analyses your job field and generates the perfect resume for you. There are more than 100 resume templates and 1000's of resume customization options to choose from the resume builder.

Resume suggested content across different industries

Our AI powered software engine matches your industry and job field to the perfect content for your resume. This makes the resume creation process shorted and helps you add words of high importance to your resume. All major organizations have resume scanning robots called Application Tracking System Software (ATS) which scans your resume for the right keywords and automatically selects the resume. Our best phrases help you clear the resume selection round with ease. The most professional phrases were prepared by our team of resume writers who have more than 10,000 years of combined experience in resume writing.

Download and Print your resumes

What you see is what you get - this is the motto of buildfreeresume.com's resume builder. Our software scans your resume for imperfections, alignments, embedded fonts, colors and formats to generate your resume. Our resume builder has the best output resume on screen or for printers. You can simply build a free resume. Now, you can print your resume from our resume editor or download it. We are proud that our customers are happy with our resume prints and downloads. Our print and download follows that WYSIWYG (pronounced "wiz-ee-wig") editor or program is one that allows you to see what the end result will look like while the interface or document is being created. WYSIWYG is an acronym for "what you see is what you get".

Email your resume to recruiters

Our resumes software comes with a complete emailing solution where you can email your resume to the recruiters. This email can be broken into 3 parts. Subject line, email body and the resume attachment. The subject line needs to be simple, clear and catch their attention. There is no option to introduce fancy fonts, color or formatting options. These emails need to be formal in nature and direct. When you get an email from a recruiter about a job opening, don't put way too much pressure on yourself to “get their responses...”. Simply write your email as suggested by us and this could help you land more interviews. Use “Sir or Madam” after “Dear” if you do not know the last name of the person receiving the email. Skip down a line past the greeting as you would if writing a cover letter. Then, begin the email with a phrase such as “I am writing to you regarding the (job title/position) posted on (website name).

See Our Resume Resources

A resume is a key component or the first step of a job search, and you can not be replace by a digital profile or visual resume such as LinkedIn. Get to know about resume and know how the resume should be created. Choosing the best resume designs is extremely important because there are many factors to take into account. These include the length of your resume and your accomplishments, as well as possible shortcomings. Whichever resume design you choose, make sure to include examples of accomplishments that benefited your previous employers.

See Our Interview Resources

Interviews are one of the most popularly used devices for employee selection. A job interview is a one-on-one interview consisting of a conversation between a job applicant and a representative of an employer which is conducted to assess whether the applicant should be hired.